Medical Records Storage Requirements

No open shelves in a patient or research.

Medical records storage requirements.

Implement safe storage basics. Medical records and protected health information phi financial records like auditor s reports employee payroll records financial statements and general ledgers business records like articles of incorporation contracts and agreements and legal correspondence. Storage medical records and phi must be stored where there is controlled access we recommend that medical records and phi stored. When determining your medical records storage requirements it is important to estimate the data growth for at least the next five years while also increasing your estimate by anywhere from 5 to 20 to deal with unexpected levels of consumption.

Start with a needs assessment. A needs assessment takes into account the current state of your records storage. While requirements vary state by state common records to retain include. Choose a link from the list below for state specific laws on privacy of medical records including who may access medical records what conditions must be reported by.

Medical records privacy laws outline patients rights to secrecy of their medical information and the circumstances under which that information may or must be disclosed. We recommend that medical records and phi stored in hallways that are accessible by unauthorized individuals should be.